Accreditation and registration of branches and representative offices of foreign companies
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The first stage of registration of a branch of foreign company in the Russian Federation is accreditation. This obligatory procedure takes 1 month and represents insertion of the data of a branch or Rep office into the State Register and issuance of the certificate of the established sample by the State Registration Chamber at the Ministry of Justice. The undergoing of the procedure of accreditation of the Representative offices and branches of foreign companies is obligatory due to the legislation of the Russian Federation.
Only the State Registration Chamber (the “SRC”) and Chamber of Commerce and Industry (the “CCI”) are authorized to grant accreditation.
After the accreditation of the representative offices and branches of the foreign companies it is necessary:
to manufacture the press
to receive the letter from Goscomstat (State Statistics Committee)
to get registered in the tax bodies and off-budget funds
List of documents for branch (representative office) accreditation
The registration Certificate, Certificate of Incorporation, or extract from the Trade register of the foreign legal entity (the document is valid within 6 months from the date of issue).
The Charter of Articles of Incorporation (articles of association, or equivalent) of the foreign legal entity (if the legislation of the country of registration of the foreign company makes no provision for the Charter, then the document confirming this statute given out by the authorized body in the country of registration should be submitted).
The resolution of the foreign legal entity resolving to establish the branch in Moscow, Russia, and to appoint the Chief representative(s).
A bank letter confirming the good credit standing of the foreign legal entity (the letter is valid within 6 months since the date of issue). The letter should contain the bank’s press or the signature of the authorized bank’s worker which should be notarially certified.
General power of attorney and substitution issued to the Chief representative(s) (should include the right of signing and reconciliation of regulations of Representation, of appointment of Chief Representative, etc.).
Certification from the tax authorities in the country of the foreign legal entity’s incorporation confirming that the foreign legal entity is registered as a taxpayer and specifying the taxpayer identification code (or equivalent).
A copy of a lease agreement or landlord guarantee letter together with confirmation of the landlord’s right to the property to be leased by the branch (in the absence of this, it should be given under the separate agreement).
*)All documents of a foreign legal entity must be notarized and apostilled/legalized in the country of execution, and any document supplied in a language other than Russian must be accompanied by translation which has a notarized certification. The party which has submitted the documents is responsible for the conformity of these documents to the requirements.
The data which the documents should contain or which should be represented in the form of the additional information:
1. The term of the accreditation of the branch/Rep office.
2. The core business, date of incorporation, location of the foreign company.
3. The letters of recommendation from the Russian business partners (not less than 2).
4. The telephone number of the foreign company, representation, e-mail.
5. The data of the Head of the foreign company, of the founder of the foreign company and of the Chief Representative (passport data, address of residence, TIC, date of birth, place of birth).
6. The data of the registration of the foreign company (the name of registration body, its location, the registration number of the organization, TIC).
7. Swift code of the serving bank of the foreign company, the requisites of the bank, the number of the account of the foreign legal entity.
8. The size of the authorized capital of the foreign company.
If the founder of the foreign company is a legal entity, then its data should be submitted, namely: denomination, address, Taxpayer code, share in the foreign company authorized capital stock.
The executor begins the procedure of accreditation of branches and Rep offices of a foreign company from the moment of submitting of all documents issued in due form and of the data necessary for filling the documents.
The branches and representative offices of foreign legal entities may operate on the territory of the Russian Federation from the day of their accreditation and terminate their activity in case of deprivation of their accreditation.
The services of the State Registration Chamber on the issuance of the certificate on the accreditation should be paid. Their cost for branches and for representative offices differs and depends on the term of the accreditation.
For the branches:
for 1-year term – 15 000 RUR
for 2-year term – 30 000 RUR
for 3-year term – 45 000 RUR
for 5-year term – 60 000 RUR
For the representations:
for 1-year term – 30 000 RUR
for 2-year term – 60 000 RUR
for 3-year term – 75 000 RUR
The procedure of the accreditation can be reduced till 5 work days. In that case the state duty of 15 000 RUR should be paid to the State Registration Chamber. Please, be informed that the additional state duty of 60 000 RUR for registration of a branch or Rep office of a foreign legal entity is collected.
After undergoing of the accreditation the press of the branch should be made. The branch should be registered in tax bodies, State Statistics committee, off-budget funds, open the bank account and then start their activity.
Our company also renders legal support in obtaining of licenses by the foreign companies.
